MDE Meetings is a full service Meeting and Event Company servicing Associations, Corporations and Government. Full Conference Services is designed to serve the Association Convention & Meeting Market, with professional quality conference management. Association meeting planners often have workloads that make it difficult for them to take on new assignments, research venues, or dedicate the necessary time to managing multiple events. We can help you research and select the appropriate venue, arrange for catering and audio visual services and provide other necessary services. Whether we assist you in arranging a conference in one city or several events in several cities worldwide, we take care of the details so you can focus on your guests and your event. We have the industry experience to arrange your meetings properly and you can be confident in our abilities. Individuals in our Meeting Services group have worked as planners in the industry, and they have the knowledge and experience that can help you as you prepare your event. Our people are skilled in negotiating room rates and contracts, and know the settings and amenities that corporate clients want for their meetings. Working with you, they can bring efficiencies and lower your costs in organizing your events.
We have relationships with many hotels, business centers, and conference centers in your city or around the world, allowing us to present you with a wide range of options for your meetings. MDE Meetings can assist you with all your corporate & association meeting events including Annual Convention, National Sales Meetings, Workshops, Motivational Meetings, Teambuilding & Incentive Meetings & Trips, Soft Skills & Technical Training Events and more!
MDE Meetings can help you with the time consuming task of locating the perfect venue for your event. Our experienced meeting planners will research available venues and provide you with a detailed report outlining our recommendations. This report, includes photos, proposed pricing and concessions, is designed to help you make the best decision possible when selecting your venue. Of course, the final decision is up to you, and we will solicit the hotel to provide a contract for your approval. Our fees are paid by the chosen venue allowing us to provide site selection services at no cost to our clients.
michele damon events offers you the convenience of being your single source for all matters related to your meeting arrangements. We take care of everything, from scheduling conference venues in different cities to contacting a caterer to provide snacks and meals at the times you need them. Our services appear in one invoice, eliminating the need for you to deal with many vendors and the difficult task of sorting through a pile of invoices.
SITE SELECTION & CONTRACTING
Conduct site inspections of proposed meeting sites and hotels
Gather proposals from preferred properties for review and selection
Match your specific needs with properties that can best meet those needs
Negotiate the fine print of the final contract
Ensure your interests and needs met
Reduce your liability to the extent possible
Negotiate fair attrition and cancellation clauses
Address future rate increases, liquor service, ADA issues
Full Service Meeting Management:
ON SITE MANAGEMENT
Provide staff to be on site through duration of conference
Work directly with hotel staff
Monitor conference functions
Assess and track event attendance counts
Review and approve daily charges and bills
LOGISTICS PLANNING & EXECUTION
Serve as your dedicated conference specialist…your single source for all your conference needs
Serve as liaison between all service providers and your planning committee
Provide advance scheduling and coordination of meeting facilities, audiovisual equipment, hotel accommodations, food services, travel/transportation, parking, and recreational activities/tours
Provide on site management and trouble-shooting
Arrange for services to meet the needs of those with disabilities
Design and produce professional program signs
Prepare and organize handout materials
Provide for floral and table decorations for special events
Arrange and provide for security services
Arrange for VIP services
TOURS & SPECIAL EVENTS & INCENTIVE TRAVEL
Let us put together all the details for a fun group activity, a wonderful hospitality tour, or a special event.
Plan and arrange for individual or group recreational activities and/or special events
Plan and arrange for optional tours and activities, providing information and tour guides as needed
Arrange for and contract with entertainment services
When your top performers do their best, there’s no reward more appreciated than a trip to an exciting destination. As your event planning partner, michele damon events handles every detail to create a memorable incentive trip that recognizes your team’s performance this year – and motivates them to build on that success to ensure they’ll be eligible for next year’s event, too!
Destination Selection – Select from a wide variety of choices to find a destination that suits your company’s goals, the achievements of your attendees and your budget.
On-Site Management – michele damon events will see to every detail, from food and drinks to special welcome gifts, adding a personal touch to the event.
Activities and Entertainment – From daytime sports and leisure activities to evening entertainment, michele damon events offers attendees and their guests many wonderful opportunities to enhance their reward experience.
Planning, Management and Evaluation – With careful pre-planning, hands-on event management and post-evaluation, you can be assured that your incentive trip will run smoothly from start to finish.
Send Complete RFP to: michele@micheledamon.com
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